Accounts integration that eliminates the double-keying
If your team is manually entering invoices, copying customer details between systems, or exporting spreadsheets to reconcile your accounts with other parts of the business, you are spending time and money on work that should be automated.
Solweb’s accounts integration services connect your accounting software with your manufacturing, ERP, e-commerce and business management systems so that financial data flows automatically. Orders generate invoices. Customer accounts stay in sync. Credit limits and payment status are visible where your team needs them. All without anyone re-keying a single figure.
We have been delivering accounts integration solutions for over 20 years and our proprietary product, Accounts Gateway®, is trusted by businesses across the UK as the go to platform for connecting accounting systems with the wider business.
The cost of disconnected accounts
Most businesses run their accounting software as a separate system from the rest of the business. Your MRP or ERP handles manufacturing and operations. Your accounting package handles finance. Your website handles customer orders. But these systems all deal with the same customers, the same orders and the same money.
Without integration, your team becomes the bridge between them. A new customer is created in the MRP system and then has to be created again in the accounting package. An invoice is raised in the accounts software but the sales team cannot see it from their system. A customer reaches their credit limit in the accounts package, but the warehouse does not know and ships another order.
These are not just inconveniences. They cost real money in labour, errors, delayed payments and missed credit limit warnings. Accounts integration eliminates all of them.
Powered by Accounts Gateway®
Accounts Gateway® is our proprietary web API platform designed specifically for integrating accounting systems with other business applications. It acts as a bridge between your accounts package and your MRP, ERP, e-commerce, or any other system, enabling them to share data automatically and in real time without any manual intervention or data entry.
Accounts Gateway® is the recommended accounting integration solution for 123Insight users, and is referenced on 123Insight’s own website as their preferred method for connecting with Sage, Xero, and Access Dimensions. This endorsement reflects the reliability and quality of the platform.
Accounting systems we integrate with
Sage is one of the most widely used accounting platforms in the UK, and we have extensive experience integrating both Sage 50 and Sage 200 with ERP systems, manufacturing platforms, e-commerce websites, and custom applications. Through Accounts Gateway®, customer and supplier records, sales and purchase invoices, credit notes, payment information, credit limits, and aged debt data are all synchronised automatically between Sage and your other business systems.
Xero’s cloud-based accounting platform is increasingly popular with growing businesses. Accounts Gateway® provides real-time integration between Xero and your manufacturing or business management systems, ensuring that financial data is always current across both platforms. This is particularly valuable for businesses that have moved to Xero for its accessibility and ease of use but still need it to communicate with more complex operational systems.
Access Dimensions is a powerful accounting and business management platform widely used in the UK manufacturing and distribution sectors. We have deep experience integrating Access Dimensions with ERP systems, e-commerce platforms, and custom applications. Accounts Gateway® supports Access Dimensions natively, synchronising customer and supplier data, invoices, payments, credit limits, on-stop status, and outstanding balances in real time.
Other accounting systems
While Sage, Xero and Access Dimensions are our most commonly integrated platforms, our capabilities are not limited to these. If your accounting software provides database access or an API, we can build an integration. For systems not natively supported by Accounts Gateway®, we develop custom connections using The Data Bridge® or bespoke integration software tailored to your specific setup.
What data is synchronised?
Accounts Gateway® handles the full range of financial data that needs to flow between your accounting system and the rest of your business:
Customer and supplier records
Name, address, contact details, and account information are automatically synchronised. Create a customer in one system and it appears in the other without any manual input.
Sales invoices and credit notes
Invoices generated in your MRP or business system are pushed directly into your accounting package, ready for posting and payment tracking.
Purchase invoices and credit notes
Purchasing data flows between systems automatically, keeping your payables accurate and up to date.
Credit limits and on stop status
Credit control information from your accounting system is made visible in your MRP or sales platform, so your team can see at a glance whether a customer is within their credit limit or on stop before processing an order.
Aged debt and outstanding invoices
users of your MRP or ERP can see outstanding sales invoices and unallocated payments directly from their system, without needing to log into the accounts package.
Customer balances and payment history
real time account balance information available across your systems, supporting better credit decisions and customer relationship management.
How Accounts Gateway® works
Accounts Gateway® is a web API that sits between your accounting system and your other business applications. It provides a standardised interface through which your MRP, ERP, e-commerce platform, or custom software can push and pull financial data to and from your accounts package.
This architecture means your business systems do not need to know the internal workings of your accounting software. They communicate with Accounts Gateway® using a consistent set of API calls and the gateway handles the translation and data exchange with Sage, Xero, or Access Dimensions behind the scenes.
The practical benefit of this approach is that if you change your accounting package in the future, only the Accounts Gateway® configuration needs to be updated. Your MRP, ERP and other integrated systems continue to work exactly as before, with no disruption and no redevelopment required.
The benefits of accounts integration
Save hours every week
The time your team currently spends re-entering data into your accounting system is time that could be spent on more valuable work. Accounts integration automates the routine data transfer that currently eats into your team’s day, from creating customer records to posting invoices. For most businesses, the time savings are immediate and significant.
Eliminate data entry errors
Every figure that is manually typed is a figure that could be typed incorrectly. A wrong invoice amount, a transposed account code, a misspelled customer name, these errors cause downstream problems that take far longer to fix than the original data entry. Automated integration removes the human element from routine data transfer, ensuring accuracy and consistency every time.
Real time credit control
One of the most valuable aspects of accounts integration is the ability to see credit control information outside of the accounting package. When your sales team or warehouse staff can see a customer’s credit limit, outstanding balance and on stop status directly from the system they use every day, you avoid the risk of shipping goods to customers who should not be receiving them. This protects your cash flow and reduces bad debt.
Freedom to change accounting packages
Because Accounts Gateway® supports multiple accounting platforms, you are not locked into a single provider. If you decide to move from Sage to Xero, or from Xero to Access Dimensions, the integration layer adapts. Your MRP or ERP system does not need to change, and the transition is significantly smoother because the connection between your operational and financial systems is maintained throughout.
Secure and reliable
Financial data demands the highest levels of security and reliability. Accounts Gateway® transmits all data securely and provides comprehensive logging so you have a complete audit trail of every transaction. Our proactive monitoring ensures any issues are detected and resolved quickly, and all data is handled in accordance with your existing security policies.
Common use cases
MRP to accounts synchronisation - the most common use case. Your manufacturing system and accounting package share customer records, invoices, and credit information automatically. This is the core scenario Accounts Gateway® was built for and is used daily by 123insight customers across the UK.
E-commerce to accounts - orders placed through your website generate invoices in your accounting system without manual intervention. Combined with WebPortal, this creates a fully automated order to invoice pipeline.
Multi system integration - for businesses running multiple operational systems alongside their accounting package, Accounts Gateway® can serve as the central hub that keeps financial data consistent across all platforms.
Custom application integration - if you have bespoke software that needs to read from or write to your accounting system, Accounts Gateway® provides a clean, documented API that makes this straightforward to implement.
Accounts integration in action
Accounts Gateway® is in active use across a wide range of businesses, from small manufacturers to larger operations with complex multi system environments. Our integration solutions handle thousands of transactions daily, keeping financial data accurate and consistent across every connected system.
Custom Website Integration
Connected a third-party e-commerce website with the client’s accounting and stock management systems through The Data Bridge®, automating the entire order pipeline.
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Efficient Online Ordering
The flexibility of DataBridge meant we were able to connect to their Sage 50 Database and transfer information relating to customers, sales orders, and their stock, directly up to the website database in real time.
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Financial Reports
C4 Carbides, an award-winning diamond-tipped drill manufacturer, found themselves with ever-increasing customer demand and it quickly became clear that they needed a solution that upgraded three of their important internal reports.
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Frequently Asked Questions
Which accounting packages does Accounts Gateway® support?
Accounts Gateway® provides native integration with Sage 50, Sage 200, Xero and Access Dimensions. These cover the vast majority of accounting platforms used by UK businesses. For other packages, we can build custom integrations using The Data Bridge® or bespoke development.
Do I need to use 123Insight to benefit from Accounts Gateway®?
No. While Accounts Gateway® is widely used alongside 123Insight and is their recommended accounting integration, the product can be used with any system that needs to exchange data with Sage, Xero or Access Dimensions. If your business runs a different MRP, ERP or custom application, Accounts Gateway® can still serve as the integration layer to your accounting software.
How quickly can Accounts Gateway® be set up?
For standard configurations with supported accounting packages, Accounts Gateway® can typically be installed, configured and tested within a few weeks. The exact timeline depends on the complexity of your setup and how many systems need to be connected, but we provide a clear schedule during the proposal stage.
What happens if I change my accounting package?
This is one of the key advantages of using Accounts Gateway®. Because it acts as an intermediary between your accounting system and your other applications, switching accounting packages only requires reconfiguring the gateway. Your MRP, ERP and other connected systems do not need to change. This makes the transition significantly less disruptive and less expensive than it would be without the integration layer.
Is our financial data secure?
Absolutely. All data transmitted through Accounts Gateway® is handled securely, with comprehensive logging that provides a full audit trail. Our proactive monitoring systems detect any issues automatically and we work within your existing IT security policies to ensure your financial data remains protected at all times.
Can Accounts Gateway® handle high transaction volumes?
Yes. Accounts Gateway® is designed for reliability and performance. It processes thousands of transactions daily across our client base, handling everything from individual invoice postings to bulk data synchronisation. The platform is built to scale with your business as transaction volumes grow.
Accounts integration specialists based in Dorset
Solweb is based at Cedar Office Park on the Ferndown Industrial Estate in Dorset. We work with businesses across Bournemouth, Poole, the wider South Coast, and throughout the UK. Our Accounts Gateway® product is used by companies in manufacturing, distribution, engineering, and professional services, and our team has the experience to handle accounts integration projects of any complexity.
Whether you are a local business looking to connect Sage with your MRP system, or a national operation needing to integrate Xero across multiple locations, we can help.
Stop the double keying. Automate your accounts.
If your team is wasting time manually transferring data between your accounting system and the rest of your business, Accounts Gateway® can put a stop to it. Get in touch today to find out how quickly we can have your accounts integration up and running.